Resources for Groups
Get organized before your group event and make the most of your time with us.
- Group Volunteering Basics – Read our FAQ »
- Use our educational tools and resources and view hunger facts and stories to learn more about hunger before your shift.
The group leader serves as a liaison between the volunteer group and our staff to create a positive experience.
If your group includes any youth, please visit our Youth Volunteering page to read our age requirements and chaperone guidelines.
After you register for your shift:
- Send shift instructions to your group members, using the information provided in your confirmation email:
- Shift details: date, time and location.
- Wardrobe specs: close-toed shoes, no jewelry.
- Personal comfort: dress in layers to adjust for hot/cold temps.
Can’t find your confirmation email? Email us at email@example.com and we’ll send you a new copy with all the details you’ll need for your shift.
- Familiarize yourself with our chaperone guidelines and age requirements. Collect a Second Harvest Heartland youth waiver with a parent/guardian signature for each youth volunteer. Chaperones cannot sign youth waivers and youth without a signed waiver will not be allowed to volunteer.
At least one week prior to your shift:
- Confirm with your participants that they will be coming. Remember, volunteers who are feeling ill should not attend.
- Email all group members’ names to firstname.lastname@example.org using this spreadsheet. Including email and phone numbers is preferred.
- Email email@example.com with information about any changes in your group, including size and group leader changes.
- Increase in group size: In some cases you will only be allowed to bring the number of volunteers for whom you have made reservations.
- Decrease in group size: Contact Second Harvest Heartland staff as soon as possible. In most cases, bringing a couple fewer volunteers than planned is fine, but we may not be able to work with a significantly smaller-than-expected group.
- We depend on groups to bring the number of volunteers they register. Failure to notify us of a change in your reservation can have a severe negative impact on our operations.
Tips for a successful volunteer event
- Promote your shift with posters.
St. Paul volunteers. Download poster »
- Share links to Second Harvest Heartland videos. View videos »
- Invite a Second Harvest Heartland speaker to come talk to your group. Request a speaker »
Make it fun!
- Create a competition between departments/teams.
- Make t-shirts for volunteers.
- Host a corresponding food drive. Learn more »
- Include your friends and families, or your company’s clients or customers.
- Offer prizes or incentives for participation.
- Plan a lunch or happy hour around the event.
- Combine a team meeting with the event. Read more »
Double your impact with a matching gift from your company
- Remind your volunteers to take advantage of matching-grants or gifts your company offers.